COMEDY HQ PRIVACY POLICY

Comedy HQ is operated by:

Reyhart Consulting Ltd

167-169 Great Portland Street, 5th Floor

London, W1W 5PF

United Kingdom

Email: info@olliereyhart.com

For UK data protection purposes, we are generally the controller of the personal information we collect and use in connection with your use of Comedy HQ.

If you have questions about this Privacy Policy or how we handle your information, please contact us using the email address above.

Depending on how you use Comedy HQ, we may collect the following categories of information.

Account information

When you create an account, we may collect:

• your name;
• email address;
• profile information;
• authentication information;
• your chosen account preferences;
• information associated with Google Sign-In if you choose to use it.

We use this information to create and maintain your Comedy HQ account and provide the service.

Comedy career information

Comedy HQ is designed to store information you choose to enter about your comedy career, including:

• gigs and performances;
• show names;
• gig types;
• dates and times;
• venues and venue locations;
• fees and earnings;
• payment and invoice information;
• contacts and bookers;
• comedy material, jokes, ideas and sets;
• content and social media information;
• career goals;
• notes and other information you choose to enter into the service.

This information is used to provide the Comedy HQ features you request.

Information from connected services

You may choose to connect third-party services to Comedy HQ.

For example, if you connect Google Calendar, Comedy HQ may access information from your Google Calendar in order to provide calendar-related features that you request.

This may include:

• the calendars available to your Google account;
• calendar names and identifiers;
• calendar events;
• event dates and times;
• event titles;
• event locations;
• event identifiers;
• other calendar information necessary to perform the requested calendar functionality.

When you use the Google Calendar history import feature, Comedy HQ may temporarily access calendar event information to identify events that may represent comedy gigs.

Calendar event descriptions may be examined temporarily during the import process for classification purposes, but they are not stored as part of the imported gig unless the information is separately included in a field that you choose to save.

Comedy HQ does not use your Google Calendar information for advertising or unrelated purposes.

We use personal information to:

• provide and operate Comedy HQ;
• create and maintain your account;
• authenticate you;
• store and display the information you enter;
• organise and analyse your comedy career information;
• provide gig, venue, money, material, contacts, goals and other features;
• synchronise information with connected services when you request it;
• import information from connected services when you request it;
• prevent duplicate or erroneous records;
• maintain and improve the reliability and security of the service;
• communicate with you about your account and the service;
• provide customer support;
• process payments where applicable;
• comply with legal obligations;
• detect, investigate and prevent fraud, abuse and security incidents.

We do not sell your personal information.

We do not use Google user data for advertising.

If you choose to connect a Google account or Google Calendar to Comedy HQ, Google may provide us with information in accordance with the permissions you grant.

We use Google user data only to provide the Google-related features that you request.

For example, Google Calendar data may be used to:

• allow you to connect a Google Calendar to Comedy HQ;
• synchronise Comedy HQ gigs with Google Calendar where you have enabled calendar synchronisation;
• identify and manage calendar events created by Comedy HQ;
• import historical calendar events into Comedy HQ when you explicitly request a calendar history import;
• identify possible duplicate gigs;
• allow you to review and select events before they are imported.

Google Calendar information obtained through the Google APIs is not sold, used for advertising, or used for unrelated purposes.

We do not use Google user data to determine advertising profiles or for targeted advertising.

We do not disclose Google Calendar content to other Comedy HQ users unless you explicitly choose to make information available through a feature of Comedy HQ.

Google user data is handled in accordance with applicable Google API requirements, including the Google API Services User Data Policy and its Limited Use requirements.

Where Google data is processed by service providers acting on our behalf, those providers may only process it as necessary to provide, secure or operate the relevant service.

If you enable Google Calendar synchronisation, Comedy HQ may create, update or remove calendar events that it created on your behalf.

Comedy HQ does not take control of your entire Google Calendar.

For historical calendar imports, Comedy HQ provides a separate one-off import workflow. Imported gigs are not automatically pushed back to Google Calendar by that import process.

You can disconnect your Google Calendar connection through the available Comedy HQ controls. Where applicable, you can also revoke Comedy HQ’s access through your Google account settings.

Under UK data protection law, we rely on different legal bases depending on what we are doing.

Contract

We process information where necessary to provide Comedy HQ to you under our agreement with you.

For example, this includes:

• creating your account;
• storing your comedy information;
• providing the application's features;
• processing your subscription;
• providing customer support.

Legitimate interests

We may process information where it is reasonably necessary for our legitimate interests, provided those interests are not overridden by your rights and interests.

This may include:

• maintaining and improving Comedy HQ;
• preventing fraud and abuse;
• maintaining service security;
• troubleshooting;
• understanding service performance;
• protecting our business and legal rights.

Consent

Where we rely on consent, you may withdraw that consent at any time.

For example, certain optional integrations or communications may require your consent.

Withdrawing consent does not affect processing that was lawfully carried out before you withdrew it.

Legal obligation

We may process information where necessary to comply with a legal or regulatory obligation.

Comedy HQ is a professional organisation tool, and you control much of the information stored in your account.

You should therefore avoid entering information that is unnecessary for the operation of your account.

You remain responsible for ensuring that information you enter into Comedy HQ is lawful and that you have the appropriate rights to provide it.

Comedy HQ may contain shared venue directory information.

Some venue information may be available to other Comedy HQ users where it forms part of the shared Comedy HQ venue directory.

This may include information such as:

• venue name;
• venue address;
• city;
• postcode;
• country;
• website;
• venue type;
• location information.

Your private venue information is separate from shared directory information.

Information such as your personal venue notes, fees, booker relationships and other private career information is not made public merely because you link a private venue to a shared directory venue.

We may share personal information with service providers that help us operate Comedy HQ.

These may include providers of:

• hosting and database infrastructure;
• authentication;
• cloud storage;
• payment processing;
• email and communications;
• security and monitoring;
• third-party integrations.

Where we use service providers, we require them to process personal information only as necessary to provide their services to us and subject to appropriate contractual and security protections.

We may also disclose information:

• where required by law;
• where necessary to comply with a legal process;
• to protect the rights, safety or property of Comedy HQ, our users or others;
• in connection with a merger, acquisition, restructuring or sale of all or part of our business.

We do not sell your personal information.

Some of our service providers may process personal information outside the United Kingdom.

Where personal information is transferred internationally, we will use appropriate legal safeguards where required by applicable data protection law.

These safeguards may include adequacy regulations or appropriate contractual protections.

We retain information for as long as reasonably necessary to provide Comedy HQ and fulfil the purposes described in this Privacy Policy.

Generally:

• account information is retained while your account remains active;
• information you enter into Comedy HQ is retained while it is part of your account, unless you delete it;
• information associated with connected services is retained only for as long as necessary to provide the relevant integration or feature;
• Google Calendar data used for historical scanning is processed transiently where possible and is not retained merely because it was scanned;
• certain information may be retained after account closure where necessary to comply with legal, accounting, fraud-prevention or dispute-resolution obligations.

When information is no longer required, we will delete it or anonymise it where reasonably practicable.

We use reasonable technical and organisational measures designed to protect personal information against unauthorised access, alteration, disclosure or destruction.

These measures include appropriate access controls, authentication mechanisms and security controls around our application infrastructure.

However, no internet-based service can guarantee absolute security.

You are responsible for keeping your account credentials secure and should notify us promptly if you believe your account has been accessed without authorisation.

Depending on the circumstances, UK data protection law gives you rights including:

• the right to access your personal information;
• the right to correct inaccurate information;
• the right to request deletion;
• the right to restrict processing;
• the right to object to certain processing;
• the right to data portability;
• the right to withdraw consent where processing is based on consent.

Some rights are subject to legal conditions and exceptions.

To exercise your rights, contact us at:

info@olliereyhart.com

We may need to verify your identity before fulfilling certain requests.

For step-by-step instructions on deleting your account and data, including Facebook and Instagram data, see https://mycomedyhq.com/data-deletion

If you have concerns about how we handle your personal information, please contact us first so that we can try to resolve the issue.

You also have the right to complain to the UK's data protection regulator, the Information Commissioner's Office (ICO).

Comedy HQ may use cookies and similar technologies that are necessary to operate the website and keep you securely signed in.

Where we use non-essential cookies or similar technologies that require consent, we will provide appropriate information and obtain consent where required by law.

Comedy HQ is intended for users aged 18 or over.

We do not knowingly provide accounts to children under 18.

If you believe that a child has provided personal information to Comedy HQ, please contact us so that we can investigate and take appropriate action.

We may update this Privacy Policy from time to time to reflect changes to Comedy HQ, our data practices, legal requirements or third-party integrations.

When we make material changes, we will provide appropriate notice.

The latest version will always be available on this page.

Reyhart Consulting Ltd

167-169 Great Portland Street, 5th Floor

London, W1W 5PF

United Kingdom

Email: info@olliereyhart.com